ICSC: International Council of Shopping Centers

Director, Tenant Coordination

Job Description

Position Summary:

The Director, Tenant Coordination is directly responsible for ensuring all lease obligated Landlord Construction work, whether specific or implied, is completed prior to the delivery of the premises to the Tenant.

Job Duties:
Her/his duties include all services needed to accomplish this core responsibility, including but not limited to:
Speaking directly to Leasing partners and Tenants, determining the possible range of scope for the deal/project
Facilitating the drafting of Space Cuts, LODs, and preliminary drawings to clarify scope if necessary
Translating the determined scope into an Exhibit C form for documentation purposes
Estimating the scope for deal and budgeting purposes, utilizing a fully developed internal Rough Order of Magnitude form
Providing a schedule for each project for both internal and external communication and coordination
Engaging Architects and Engineers, through a competitive bid process, to draw the agreed upon scope
Scrubbing construction drawings for quality control and cost, ensuring the required scope is covered in the construction drawings
Competitively bidding the construction drawings
Facilitating the permitting of the construction drawings
Producing phasing plans and “storybook” schedules for use with merchants and for internal coordination
Negotiating contracts (GMP/GMAX) with General Contractors
Scrubbing GMP subcontractor bids
Value Engineering
Schedule acceleration
Overseeing construction project management, including on site inspections, OAC meetings, facilitating RFI conversations, understanding progress in the field, change orders, and pay application review and processing
Weekly project reporting to the VP of Tenant Coordination, including budget updates, forecasts, change orders
Contract Administration
Close Out and Punchlist Walks
Turning over space to TC/Property Management, and ensuring budget and schedule are met and communicated and appropriate intervals
This role will manage a small team of people, including an estimator, project manager, a field superintendent, and a contract administrator
This role is also responsible for the TC Safety program, and facilitating the ICRP System Impairment program for TC
This role will integrate heavily with Leasing, Tenants, Property Management, and Development

General Requirements
In depth understanding of general construction means and methods
Retail and restaurant construction is an absolute must, with a strong preference for a background with both regional mall experience and power center experience
An understanding of high end, luxury finishes and construction means and methods is strongly preferred
Knowledge of site work construction is also necessary
Experience in multi story, mixed use retail/restaurant is strongly preferred
Construction project management experience in the 5+ years range
In depth understanding of GMAX/GMP contracts
A proven track record of projects opened on time and on budget
A deep understanding of budget reporting and forecasting
A keen eye for design
A customer friendly service attitude and business approach
The ability to pivot and adapt to ever changing business situations and needs
An understanding of project risk factors, including working knowledge of construction insurance, indemnity, and asset finance is a strong plus


Job Responsibility: Construction, Planning Consultancy, Tenant Coordinator

Job Category: Executive Director


Tags: director of construction, project construction manager, tenant construction, tenant coordinator, retail, construction, california, tenant services

About Irvine Company

Irvine Company Retail Properties owns and operates some of the most beautiful open-air centers in California and the nation.

With three regional centers and more than 39 neighborhood and community centers from which to choose, millions of guests each year enjoy a vibrant mix of shopping, dining and entertainment in California’s fabled sunshine.

Regional centers include Fashion Island®, the premier outdoor luxury shopping center in Newport Beach with ocean views… Irvine Spectrum Center®, where more than 130 retail stores, restaurants and entertainment venues come together for an energized retail experience… and The Market Place, a powerhouse for shopping, dining and entertainment.

What Sets Us Apart

With forward-thinking retail and service mixes, each destination is meticulously planned to create an inviting atmosphere. 

Every center is ideally located to truly support the community it serves.

Ongoing reinvestment results in a vibrant and successful blend of merchants that keep our retail centers on the leading edge of consumer needs.


Additional Information

Posted: June 19, 2017
Travel Required: No
Job Responsibility: Construction, Planning Consultancy, Tenant Coordinator
Job Category: Executive Director


Application Information

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